Executive Assistant, Senior
Bring your passion for space!
Redwire is accelerating humanity’s expansion into space by delivering reliable, economical and sustainable infrastructure for future generations.
Summary
We have a current opportunity for an Executive Assistant, Senior as a remote position with preference for candidates local to a Redwire Space location. The position will provide administrative support to various executives within the Space Segment and will report to the Chief of Staff. The ideal candidate will have excellent written, oral, and interpersonal skills and will have experience working with high-profile national and international executives in government and industry. The candidate will have proven abilities to manage multiple calendars in multiple time zones and will be proficient in travel reservations and trip management globally.
Responsibilities
- Manage complex calendars for executives taking meetings across the globe, including deconflicting calendars on a daily-basis, setting up virtual and in-person meetings, and communicating changes in appointments to executives in a timely and efficient manner
- Research and book flights, lodging, car rentals, and other necessities for CONUS/OCONUS travel
- Manage travel booking changes while minimizing financial impacts
- Track and add necessary documentation in reservations like passports, rewards numbers, and TSA Pre-Check/Global Entry numbers
- Ensure travel needs are met within constraints of budget, timing, and policy
- Manage domestic and foreign contact information for executives
- Track and organize tasks to ensure timely and compliant completion for executives
- Complete, submit, and track approvals of expense reports for executives
- Maintain files and records for the Space Segment, including internal and external reports, presentations, meeting notes, action trackers, and conference meeting playbooks
- Create and manage presentations for conference and event appearances, speaking engagements, BoD meetings, internal town halls, etc.
- Pro-actively track and communicate changes, anticipate needs due to changes
- Regular follow-up needed
- Other administrative tasks, as assigned
Ideal Experience
- Bachelor's degree with 5+ years of experience as an Executive Assistant, or in lieu of degree, 10+ years in an Executive Assistant position working with leadership and executive levels in an organization
- Demonstrated expertise in booking CONUS/OCONUS travel
- Recent experience performing administrative tasks in a remote environment
- Experience handling confidential and other sensitive reports and documents
- Strong experience with Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Teams Meeting
- Superb problem-solving, organizational, and multitasking skills with attention to details
- Discretion and ability to maintain the confidentiality of communications and documents
- US Citizenship
Desired Skills
- Self-starter able to prioritize their tasks based on need
- Self-disciplined
- Must be pro-active, good organizer and planner, strong follow-up skills
- Highly motivated, enthusiastic, creative, and independent
- Ideally, experience with expense reporting software
- Excellent presentation and communication skills, both written and verbal
- A high level of interpersonal skills and ability to communicate diplomatically with foreign contacts
Grow with us as we innovate the next generation capabilities for a new era of space exploration! We offer a highly competitive benefits package along with a commitment to our core values of Integrity, Innovation, Impact, Inclusion, and Excellence.
Redwire is an Equal Opportunity Employer; employment with Redwire is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
All offers of employment at Redwire are contingent upon clear results of a thorough background check and your ability to provide proof of eligibility to work in the US. Note that some positions will also require US citizenship or ability to obtain a security clearance due to requirements of a classified program.
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR
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